Inventory
Adding an item
Add a weapon, piece of equipment, vehicle, or ammunition to inventory.
You can add items one at a time from the Inventory section. To add many at once, see Bulk import.
Open the new-item form
From Inventory, select Add item. Choose the category — Firearm, Equipment, Vehicle, or Ammo — since each category asks for the details that matter to it.
Enter the details
Fill in the item's information. Typical fields include:
- Make and model — e.g., Glock 17 Gen5
- Serial number — e.g., A4471
- Caliber / type (firearms), size and expiration (equipment), VIN, plate, mileage, registration expiry (vehicles), or quantity, grain, and lot (ammo)
- Condition and ownership (department or personal)
Add a photo (optional)
Upload a photo of the item so it's easy to recognize in the inventory list and on the item's detail page.
Save
Save the item. It enters inventory as Available and is immediately ready to assign or check out.
Give every item a unique serial number or barcode where possible — it makes search, checkout, and chain-of-custody reporting far faster.