Qualifications & compliance
Qualification types
Define the qualifications your agency requires and how long each stays valid.
Qualification types are the certifications your agency tracks — for example, Duty Handgun Qualification or Patrol Rifle Qualification. An Admin defines them once under Settings → Qualifications, and they then apply across the roster.
What a qualification type defines
- Name — e.g., SWAT Operator Qualification
- Validity period — how many months a passing record stays current (e.g., 12 months)
- Weapon types covered — which weapons the qualification applies to
- Required — whether all applicable officers must hold it (drives compliance)
- Warning window — how many days before expiry to start flagging it (overrides the org default)
How they drive compliance
When a type is marked required, any applicable officer who lacks a current record shows as Expired or None. As records approach the warning window, those officers move to Warning. This is what powers the compliance counts on the dashboard.
Set a longer warning window on high-stakes qualifications so your team gets more lead time to schedule re-qualification.