Core concepts
The core ideas Armory Intel is built on — items, people, assignments vs. checkouts, qualifications, and roles.
Armory Intel is organized around a few concepts. Once these click, the rest of the app is easy to navigate.
Inventory item
An item is anything you track: a firearm, a piece of equipment, a vehicle, or a lot of ammunition. Every item has a category, an optional serial number or barcode, a condition, an owner (department-owned or personally owned), and a status.
Statuses an item can have:
- Available — in the armory, ready to issue
- Assigned — issued to an officer long-term (e.g., a duty weapon)
- Checked out — issued temporarily (e.g., for a shift or range day)
- Maintenance — out for service
- Decommissioned — retired from use
- Evidence — held as evidence
Person (officer)
A person is a member of your roster — for example, Capt. Daniel Reyes, badge #011, SWAT. People have a badge number, rank, unit, and a compliance status that reflects whether their qualifications are current.
People vs. users
A person is someone on the roster you track equipment and qualifications for. A user is someone who logs in to Armory Intel. They're separate — most officers on the roster never need a login.
Assignment vs. checkout
Both link an item to an officer, but they mean different things:
- An assignment is long-term — a primary duty weapon issued to an officer indefinitely.
- A checkout is temporary — issued for a shift, a detail, or a range day, and expected back.
Qualification
A qualification is a certification an officer holds — for example, a Duty Handgun Qualification that's valid for 12 months. Qualifications drive each officer's compliance status and the expiration warnings you see on the dashboard.
Roles
Every login has a role that determines what they can do:
- Admin — full access, including settings and user management
- Armorer — manage inventory, checkouts, and maintenance
- Viewer — read-only access to operational data
See Accounts & roles for the full breakdown.